HEXD SOP 02 - Processing of Application for Designation and Allocation of Entitlements

Processing of Application for Designation and Allocation of Entitlements

PROCESS FLOW
STEP NO.	PROCESS / STEPS	DETAILS	RESPONSIBLE PERSON/S	LOCATION OF OFFICE			DURATION OF ACTIVITY
	START
1.	Receive Application	Receive the petition/application in letter form or pleading and stamp with date and time	OED Staff	OED Ground Floor			10 minutes
2.	Receive Payment	Issue an Order of Payment accordingly Receive the payment and issue official receipt	FMD Staff Cashier	FMD/ Cashiering Unit 2nd Floor			22 minutes
3.	Assign Control Number	Log and assign routing number Forward to HED	OED Staff	OED Ground Floor			10 minutes
4.	Issue Notice of Hearing/Application	Receive the Application and assign HED case number Prepare Notice of Hearing with dates Furnish IT Section a copy of Notice of Hearing/Application for Website posting Refer to Posting/Publishing Information or Document in the CAB Website (SOP-PARD-03) Furnish affected Domestic Airlines with the Notice of Hearing/Application and the application through email Prepare Notice of Service	HED Staff IT Personnel HED Staff	HED 2nd Floor/ IT Room Ground Floor			3 working days
5.	Conduct Hearing	Prepare a case folder for each application Receive and hear authenticated documentary and testimonial evidence Mark, compare and validate documents as Exihibits Receive the originally-marked documents Require applicant/s to submit respective Position Paper/s Upload marked documents in HED server for the Hearing Panel NOTE: If petition is not contentious, require Applicant to submit position paper with supporting documents on the date of hearing	HED Staff Hearing Officer & Hearing Panel (HED & AORD Staff)	Board Room Ground Floor			4 hours
6.	Evaluate Application	Review and evaluate submitted documentary evidence and/or oral testimony and report from AORD against existing Bilateral/Multilateral Agreements and Summary of MOUs and position paper/s submitted Prepare Executive Brief with recommendation and submit to OED for signature NOTE: Petition may be dismissed for non-compliance with the requirements and/or unreasonable postponements/delays (3 postponements by client, except for causes beyond its control)	Hearing Officer	HED 2nd Floor		7 working days
7.	Forward Executive Brief to OBS	Submit signed Executive Brief to OBS with complete supporting documents together with the electronic copy	HED Staff	HED 2nd Floor		5 minutes
8.	Prepare Agenda for the Board Meeting	Schedule/Calendar Agenda for Board Meeting Refer to *Reception of Documents for Board Meeting, Facilitation of Conduct of Board Meeting, Issuance of Board Resolution (WI-OBSE-01)*	OBS Staff	OBS 2nd Floor		5 minutes
9.	Submit recommendation to the Board for appropriate action either through regular Board Meeting or Ad Referendum action	Conduct Board Meeting Act on the presented recommendation	OBS Staff Hearing Officer Board Members	OBS 2nd Floor	10 minutes (per application/agenda item)
10.	Prepare Board Resolution in accordance with Board Action	Draft board resolution for ED’s final editing Prepare final copies for ED’s signature Refer to *Reception of Documents for Board Meeting, Facilitation of Conduct of Board Meeting, Issuance of Board Resolution (WI-OBSE-01)*	OBS Staff	OBS 2nd Floor	40 minutes (per application)
11.	Secure signatures of Board Members	Endorse Board Resolutions to Administrative Division Route Board Resolutions to Board Members for their signatures	OBS Staff Admin Staff	OBS 2nd Floor Admin Bldg.	2 months (per batch of resolution)
12.	Release Final Resolution to Stakeholders	Endorse duly signed Board Resolutions to Administrative Division Deliver/release Board Resolutions to Stakeholders	OBS Staff Admin Staff	OBS 2nd Floor Admin Bldg.	1 minute (per signed resolution)
13.	END