Issuance of Letter of Authority to Operate as Airfreight Forwarder, General Sales Agent, Cargo Sales Agent/Breakbulk Agent and Offline Carrier
STEP NO. |
PROCESS / STEPS |
DETAILS |
RESPONSIBLE PERSON |
LOCATION OF OFFICE |
DURATION OF ACTIVITY |
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START |
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01 |
Receiving of application |
Conduct initial evaluation of the completeness of the documentary requirements for application. If requirements are complete, forward the fully accomplished Completion of Requirements form with all attachments to FMD for payment of filing fee. If documents are lacking, issue the Completion of Requirements Form to the stakeholder, return or keep the application and inform the applicant of the pending status of the application and the reason(s) for the return. Note: Application with lacking requirements shall only be considered as officially received upon complete submission of required supporting documents. |
OED Staff |
OED Ground Floor |
10 minutes |
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02 |
Receive Payment |
Check the Completion of Requirements Form for the amount of filing fee to be collected. Issue an Order of Payment accordingly. Refer to Issuance of Order of Payment (WI-FAMD-01) Receive the payment and issue Official Receipt Refer to Receiving of Fees and Charges (WI-ADMN-CASH-01) |
FMD Staff Cashier |
FMD/ Cashiering Unit 2nd Floor |
22 minutes |
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03 |
Assign the Routing Number |
After verification of the payment of filing fee, Routing Number will be assigned and details of the application will be logged in the DED’s incoming/outgoing database. Forward the application to ACASFAD for verification. |
OED Staff |
OED Ground Floor |
10 minutes |
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04 |
Verification |
ACASFAD verifies the authenticity, adequacy, correctness and validity of the documentary requisites and entries in the application form. If application is for renewal, check compliance with CAB requirements on (1) submission of financial reports and (2) payment of required fees and (3) penalties/charges, if any. If some of the attachments are invalid or if supplementary documents are needed, notify applicant through e-mail or fax. Note: As per Memorandum Circular No. 4 series of 2016, the 5-day period shall not run until the complete and valid documents are submitted. |
ACASFAD Staff |
ACASFAD Ground Floo |
30 mins if clear; 1 working day if not compliant with any reportorial requirement Note: The processing period does not run until all requirements are completed and validated. (Memorandum Circular No. 2 s. 2019) |
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05 |
Accept Application
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Accept the application for evaluation and processing. Assign CAB Case Number. Log details of application. Prepare and Issue Notice of Preliminary Hearing to Applicant.
Refer to Posting/Publishing Information or Document in the CAB Website (SOP-PARD-03)
Note: Require the Applicant to provide ACASFAD an Affidavit of Publication.
For application for renewal of permit, copy furnish the applicant of the Notice of Preliminary Hearing and post a copy in CAB’s bulletin board and website.
Refer to Posting/Publishing Information or Document in the CAB Website (SOP-PARD-03) |
ACASFAD Staff
|
ACASFAD Ground Floor |
20 minutes |
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06 |
Evaluate the unopposed application |
Evaluate the unopposed application against the list of requirements and based on its financial viability. If application is opposed, refer to Issuance of Permit to Operate Air Transportation Services SOP-HEXD-01 (Step 04). |
ACASFAD Staff |
ACASFAD Ground Floor |
1 working day |
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07 |
Conduct on-site validation |
Conduct on-site validation based on the submitted documentary requirements if:
Note: If found not compliant to the CAB requirements, require applicant to comply within five (5) working days. Otherwise, issue Notice of Denial. |
ACASFAD Chief ACASFAD Staff
|
ACASFAD Ground Floor |
1 day (excluded as per MC no. 2 s. 2019) |
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08 |
Prepare Recommendation |
If applicant has proven its financial fitness, its willingness to operate, and its ability to perform in accordance with the requested permit, prepare Memorandum and Letter of Authority. |
ACASFAD Staff |
ACASFAD Ground Floor |
1 working day |
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09 |
Review Memorandum |
Forward Memorandum and Letter of Authority to ACASFAD Chief for review and signing. |
ACASAD Chief |
ACASFAD Ground Floor |
30 minutes |
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10 |
Forward Application File to the Executive Director |
Forward reviewed / signed Memorandum, Letter of Authority and entire application file to the OED for Executive Director’s approval. |
ACASFAD Staff |
ACASFAD Ground Floor |
5 minutes |
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11 |
Approval of Memorandum and Letter of Authority |
Executive Director approves the Memorandum and Letter of Authority. |
Executive Director |
OED Ground Floor |
1 working day |
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12 |
Release Letter of Authority |
Release the Letter of Authority to Applicant . |
Releasing Section Staff |
OED Ground Floor |
10 minutes |
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END |
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